Code of Conduct Policy

Code of Conduct Policy is a section within our Code of Ethics Policy

Purpose

Our Code of Conduct company policy outlines our expectations regarding employees’ behavior towards their colleagues, supervisors and overall organization. We expect all employees to follow our code of conduct.

We promote freedom of expression and open communication. They should avoid offending, participating in serious disputes and disrupting our workplace. We also expect them to foster a well-organized, respectful and collaborative environment.

Scope

This policy applies to all our employees regardless of employment agreement or rank.

Policy elements

Components

Company employees are bound by their contract to follow our Employee Code of Conduct while performing their duties. We outline the components of our Code of Conduct below:

Compliance with law

All employees must protect our company’s legality. They should comply with all environmental, safety and fair dealing laws. We expect employees to be ethical and responsible when dealing with our company’s finances, products, partnerships and public image.

Respect in the workplace

We won’t allow any kind of discriminatory behavior, harassment, hate speech or victimization. Employees should conform with our equal opportunity policy in all aspects of their work, from recruitment and performance evaluation to interpersonal relations.

Employees should be respectful, friendly and collaborative. They should try not to disrupt the workplace or present obstacles to their colleagues’ work. They should also practice open communication, and must not knowingly withhold information.

Being an equal opportunity employer means that we provide the same opportunities for hiring, advancement and benefits to everyone without discriminating due to protected characteristics like:

  • Age
  • Sex / Gender
  • Sexual orientation
  • Ethnicity / Nationality
  • Religion
  • Disability
  • Medical history

We will also take additional actions to promote fairness and diversity, and will work to address and support programs that will close the gap on systemic inequities and bias in our communities.

Protection of Company Property

All employees should treat our company’s property, whether material or intangible, with respect and care.

Employees:

  • Shouldn’t misuse company equipment or use it frivolously.
  • Should respect all kinds of incorporeal property. This includes trademarks, copyright and other property (information, reports etc.) Employees should use them only to complete their job duties.

Employees should protect company facilities and other material property (e.g. company cars) from theft, damage and vandalism, whenever possible.

Professionalism

All employees should select work-appropriate dress and appearance for the business situation based on their own discretion. Employees should seek advice from management if unsure.

Corruption

We discourage employees from accepting gifts from clients or partners. We prohibit briberies for the benefit of any external or internal party.

Job duties and authority

All employees should fulfill their job duties with integrity and respect toward customers, stakeholders, team members, colleagues, and the communities in which we serve.

Supervisors and managers may not abuse their authority. We expect them to delegate duties to their team members taking into account their competences and workload. Likewise, we expect team members to complete their duties with skill and in a timely manner, or communicate when they are encountering difficulties.

Mentoring

We encourage formal and informal mentoring throughout and outside our company. Work with your management to determine how much will be allocated on paid time.

Volunteering

We encourage volunteering in our community with 501(c)(3) organizations. Work with your management to determine how much will be allocated on paid time.

Schedules

Employees should follow work schedules as agreed upon with their management. We support work-life balance and employees should not work over their paid hours each week unless approved for overtime pay.

Conflict of Interest

We expect employees to avoid any personal, financial or other interests that might hinder their capability or willingness to perform their job duties.

Benefits

We expect employees to not abuse their employment benefits. This can refer to time off, insurance, facilities, subscriptions or other benefits our company offers.

Policies and Procedures

All employees should read and follow our company policies and procedures. If they have any questions, they should ask their management.

Disciplinary actions

Our company may have to take disciplinary action against employees who repeatedly or intentionally fail to follow our code of conduct. Disciplinary actions will vary depending on the violation.

Possible consequences include:

  • Demotion
  • Reprimand
  • Suspension or termination for more serious offenses.
  • Detraction of benefits for a definite or indefinite time.

We may take legal action in cases of corruption, theft, embezzlement or other unlawful behavior.

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